Privacy Policy

Introduction

This privacy policy sets out how ERASAFE collects, uses and protects any information that you give us when you use this website.

ERASAFE is committed to protecting and respecting your privacy. This gives you the right to know what information we hold on you and for you to remove any consent for us to use your data. For further information, please contact our data protection officer as shown in paragraph (2).

In this Privacy Policy:

• ‘we’, ‘us’ or ‘our’ means the ERASAFE entity with which you are interacting as detailed above. For example, the Erasafe entity organizing the event you are attending, or managing the website you are using. We will make it clear to you which entity this is;
• ‘the site’ means the ERASAFE website you are visiting or engaging with; and
• ‘you’ and ‘your’ means you, the person engaging with us, registering for our events or services or visiting our site.

By registering for one of our events, subscribing to our services, visiting our site or otherwise interacting with us, we will process your personal data in accordance with this Privacy Policy.

How you can contact us

Address: 2146 Anas ibn Malik st., El-Mearag City, Zahraa Al-Maadi, Cairo, Egypt.

Email: support@erasafe.com, (Support center and data protection officer)

Information we may collect about you

• Information you give us: We collect any information you provide to us when you complete registration forms, or provide us with your details over the phone, for example when you register an account with us, register to attend one of our events or subscribe to our mailing list. This information might include your name, address, email address, phone number, credit card information and other information relevant to the event or service that you’re registering for.
• Information we collect about you: We will collect any information contained in any correspondence between you and us via contact forms on websites, and emails or telephone calls.
• We may collect, for the purposes of any events that we operate badged access for, information about your location in and engagement with the event. For example, for certain events, access will be granted via a badge which holds your registration details including personal information. You will be required to use your badge to gain access to the event. In this situation we will collect information about when you enter the event and which sponsors you have engaged with.
• We may collect information about you visiting our website and how you use it. This may include, but not limited to, your IP address, geographical location, device information, browser type, referral source, length of visit, operating system, number of page views, weblogs and and similar information. This information may be collected by a third party website analytics service provider on our behalf and/or may be collected using cookies. For more information on cookies please refer to paragraph 6 below.
• Information we receive from third parties: We may collect information about you from third parties that we work closely with for the purposes of delivering to you the services that you request from us. For example, we may engage third parties to assist us with our online event registration systems or payment systems; these entities will collect information directly from you on our behalf. We may engage third parties to operate event websites on our behalf; these entities will collect information directly from you about your visits to the website on our behalf.
• We may also receive information about you from third parties where you have consented to such third party sharing your information with us.

How we use information about you

We may use your information for the following purposes, depending on the relationship we have with you.

• Provide you with an information you have requested from us, in relation to events and publications we run, or other services we provide (for example online webinars and e-newsletters).
• For general administration and organization of our events, for example to contact you with information about an event, training or conference that you are exhibiting at, or attending.
• If you have given your consent, we may periodically send promotional emails about new services, products, special offers or other information which we think you may find interesting using the email address which you have provided.
• To notify you about changes to our Services and provide you with information that is relevant to your use of the Services.
• Pass on your contact details to our logistics partners to enhance your experience at an event you have signed up to exhibit or sponsor at.
• To assess the activity of our attendees at our events.
• Transfer your contact details to an Exhibitor or sponsor if they scan your badge at one of our events.
• Analyze user traffic to measure use of your websites and improve the content.
• We may use the information to improve our products and services.
• To comply with or abide by legal obligations or requirements.

Who we might share your data with

In certain circumstances we may share your personal information with:

• Other entities in the ERASAFE.
• Selected third parties that we work with, where necessary for the purposes of delivering to you services that you request from us. For example, when you register to attend an event that we host, we may need to share your information with third party sub-contractors, service providers or other ERASAFE entities. Where we use such third parties, we enter contracts which ensure that the third party is obligated to provide at least the same level of data protection as the ERASAFE entity entering into that contract, and we take reasonable, appropriate steps to ensure that the contractor effectively processes the personal data in a manner consistent with this Privacy Policy and our internal policies relating to the protection of Personal Data.
• Any other ERASAFE entity or selected third party that you consent to our sharing your information with for marketing purposes (such consent will be sought prior to our sharing of this data).
• Any other third parties where necessary to enable us to enforce our legal rights, or to protect the rights, property or safety of our employees or where such disclosure may be permitted or required by law.

Cookies

We use cookies to ensure that you get the most out of our site. Cookies are small text files which we store on the device you use to access the site. Cookies allow us to monitor your use of the software and simplify your use of the site. For example, a temporary cookie is also used to keep track of your “session”. Without that temporary cookie (which is not stored after you quit your browser) you would have to log on every time you access a new page.

If you do not wish for cookies to be installed on your device, you can change the settings on your browser or device to reject cookies. For more information about how to reject cookies using your internet browser settings please consult the “Help” section of your internet browser (or alternatively visit http://www.aboutcookies.org). Please note that, if you do set your Internet browser to reject cookies, you may not be able to access all of the functions of our websites.

Third Party Content, Sites, and Contributions

Our website may contain content and links to other websites of interest or apps that are operated by third parties. However, once you have used these links to leave our site, you should note that we do not have any control over other websites. We don’t control these third party websites or apps (including whether or not they store cookies) and this Privacy Policy does not apply to them. You should exercise caution and look at the privacy statement applicable to the website/app in question.

How we look after your data and how long we keep it for

We use a variety of technological and operational security measures to protect your information against any unauthorized access to, unlawful use of, and modification and destruction of any personal data we store.

We will retain your information for as long as is necessary to provide you with the services that you have requested from us, or for as long as the law otherwise permits. Where you have not participated, attended or registered to attend or participate in one of our events, or otherwise engaged with us in four years, we will delete your data, unless we have an obligation to retain it for longer (for example for taxation purposes).

Transmission of information over the internet can be insecure, and although we employ measures to protect your information from unauthorized access we cannot always guarantee the security of information sent over the internet.

Your rights in relation to your Personal Data

You have the right to:

• Request a copy of the personal data that we keep about you, by making a request in writing to the Data Protection Officer. Our Data Protection Officer details are provided on Page 1 of this policy. You can ask us to provide the data in a commonly used, machine readable format, and where we are able to; transmit this data to another organization.
• Contact the Data Protection Officer if you are concerned that any of the information we hold on you is incorrect, to have that data corrected.
• Contact the Data Protection Officer to ask us to stop processing your data, or withdraw consent where we are relying on consent as the legal basis for any processing of your data.
• Contact the Data Protection Officer to request that we delete your personal data.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Updated privacy policies will be updated on the relevant Erasafe website, or provided to you at your request.

Last updated: February 22, 2020